The CMAM Forum (“we”) are committed to protecting and respecting your privacy.
This policy (together with our Website Terms & Conditions and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is CMAM Forum Steering Committee jointly with the Co-Facilitators, contactable at email@example.com
Information we may collect from you
We may collect and process the following data about you:
• Information that you provide by filling in forms on our site www.cmamforum.org (our site). This includes information provided at the time of registering as a member of the CMAM Forum, contributing material to the site, sending comments/feedback or requesting further services. We may also ask you for information if you report a problem with our site.
• If you contact us, we may keep a record of that correspondence.
• We may also ask you to complete surveys that we use for research or auditing purposes, although you do not have to respond to them.
• Details of your use of our site for the fulfilment of any information or services supply requests.
• Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise, and the resources that you access.
• Essential cookies: these enable users to log-in to the Members area of our site.
• Analytical cookies: these allow us to recognise and count the number of visitors and to see how visitors move around the site when they are using it. This helps us to improve the way our site works, for example by ensuring that users are finding what they are looking for easily.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Uses made of the information
We use information held about you in the following ways:
• To ensure that content from our site is presented in the most effective manner for you and for your organisation.
• To carry out our obligations arising from any pre-agreed arrangements between you and us.
• To allow you to participate in interactive features of our service, when you choose to do so.
• To notify you about changes to our service.
In addition, the personal data supplied by you when you register as a member of the CMAM Forum will be available to other members via the Members section of the site, if this option is selected when registering. You can chose to opt out of sharing your personal details in this way at any time by visiting the site and updating your details.
We do not disclose information about identifiable individuals to our sponsors, but we may provide them with aggregate information about our members (for example, we may inform them of the number of members per country, the number of messages sent between members of certain countries, or the proportion of members with certain areas of interest).
Disclosure of your information
There may be rare circumstances under which we may disclose your personal information to third parties:
• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of the CMAM Forum, our customers, members or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.
Whilst we do not supply personal data to any third parties for marketing purposes, individuals have the right to ask us not to process personal data for marketing purposes. We will usually inform them (before collecting such data) if we intend to use data for such purposes or if we intend to disclose information to any third party for such purposes. Individuals can exercise their right to prevent such processing at any time by contacting us at firstname.lastname@example.org
Our site may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.